General Information from A to Z

BADGES
Participants should collect name badges from the conference registration desk. As only registered participants will be permitted to attend the scientific sessions, you are required to wear your badge when entering and while remaining in the congress venue. Lost badges can be replaced at the registration desk. However, a handling fee of EURO 50.- will be charged.

BANK SERVICES – MONEY MATTERS
Banks are generally open weekdays from 9:00 – 17:00 and closed during weekends. There are multiple bank machines (ATMs) open 24 hours a day throughout the city which accept all major international bankcards.
The official currency of Germany is the Euro (EUR). Major credit cards are widely accepted, but please always check beforehand. When paying by credit card for your shopping, you might be asked to show identification. Please have an ID with you all the time, otherwise they may refuse to accept your credit card as payment. Travel checks can be cashed in most of the banks and exchange offices.

  • Coins: EUR 0,01 — 0,02 — 0,05 — 0,1 — 0,20 — 0,50 – 1 — 2
  • Banknotes: EUR 5 – 10 – 20 – 50 – 100 – 200 — 500

Please visit http://www.xe.com/currencyconverter/ for detailed exchange rates.

CANCELLATIONS AND REFUNDS
Notice of cancellation had to be made in writing by email or fax to the Congress Office.
The policy for refunding registration fees is as follows:

Written cancellation received:

  • before September 9, 2018
  • after September 9, 2018

The date of the email/fax ID is the basis for considering refunds. Refunds will be made after the congress.

CERTIFICATE OF ATTENDANCE
Certificates of attendance will be issued and handed out on site at the registration desk at the end of the workshop after receipt of the completed evaluation form

CLOAKROOM AND LUGGAGE
A cloakroom and luggage storage will be available close to the registration area.

COFFEE BREAKS AND LUNCH
Coffee breaks, lunch and a welcome reception have been scheduled and are included in the registration fees. Exact times are listed in the programme overview.

CONFERENCE VENUE
Small Lecture Hall at the Department of Dermatology
Klinikum der Universität München
Frauenlobstr. 9-11 / Thalkirchner Str. 48, 1st floor
80337 Munich, Germany

CURRENCY
The official currency in Germany is the Euro (EUR).
1 EUR = 0,03 GBP = 1,16 USD = 1,46 CAD = 129,74 JPY = 1,12 CHF = 1,46 AUD as per July 27, 2017.

Click here to view the current exchange rates.

DRINKING WATER
The tap water in Germany can generally be used without concern.

ELECTRICITY SUPPLY
Electrical sockets (outlets) in Germany are one of the two European standard electrical socket types: The “Type C” Europlug and the “Type E” and “Type F” Schuko. If your appliance’s plug doesn’t match the shape of these sockets, you will need a travel plug adapter in order to plug in. Travel plug adapters simply change the shape of your appliance’s plug to match whatever type of socket you need to plug into. If it’s crucial to be able to plug in no matter what, bring an adapter for all three types.

See: https://www.adaptelec.com/index.php?main_page=document_general_info&products_id=154

EMERGENCY SERVICES

  • Police 110 or 112
  • Fire Brigade 112
  • Ambulance 112

GSM CELL PHONE ROAMING
GSM cell/mobile phone roaming is available without any problems for all major international providers. It is advisable to inquire beforehand or online at your provider which roaming company in Germany offers the cheapest tariffs.

INSURANCE
By registering to the ITOC EDUCATION Workshop participants agree that neither the organising committee nor the congress office assume any liability whatsoever. Participants are requested to make their own arrangements for health and travel insurance. The conference fee does not include insurance.

LANGUAGE
The official language of the congress will be English (no simultaneous translation).

LETTER OF INVITATION
On request, the ITOC EDUCATION Workshop organizing office will be pleased to send letters of invitation to individual scientists. Invitations of this kind are intended to assist potential delegates to raise their travel funds or obtain visas. They do not imply any commitment or responsibility on behalf of the Congress to provide financial support. Please note that letters of invitation can only be sent after receipt of registration and payment of full registration fee. During the online registration process you will have the possibility to request a visa invitation letter. Please have your passport at hand to fill in all required details needed for the visa invitation letter. These include, but are not limited to, your passport number, date of issue, and the issuing authority.

The letter of invitation does not financially obligate the congress organizers in any way. All expenses incurred in relation to the congress, the registration and the attendance are the sole responsibility of the delegate.

PASSPORT AND VISA
Please check passport and visa requirements in due time before your departure. Visas can take a while to be processed, so leave enough time before departure to apply.

It is the sole responsibility of the delegate to take care of his/her visa requirements. Delegates who require an entry visa must allow sufficient time for the application procedure. Delegates should contact the nearest German embassy or consulate to determine the appropriate timing of their visa applications.
Note: German embassies and consulates-general are independent decision-making agencies for visas, sometimes after specific checks have been made with other Schengen countries. You cannot appeal against the rejection of a visa application; neither can the ITOC EDUCATION Workshop organizing office intervene on your behalf in case of a rejection or to speed up the procedure.
Delegate registration details will be shared with the German immigration authorities on request to assist in the immigration process. However, the congress organizers and/or the ITOC EDUCATION Workshop registration department will not directly contact embassies and consulates on behalf of visa applicants.
The registration fee minus a handling fee of EUR 25.- will be refunded after the congress if the visa was applied for in time and proof is shown that a visa could not be granted even though all requested documents were submitted. Refund requests must be made in writing and sent to the ITOC EDUCATION Workshop registration department, by email, no later than September 8, 2017, after which requests for such refunds cannot be taken into consideration.

See http://www.germany-visa.org/

or http://www.auswaertiges-amt.de/EN/EinreiseUndAufenthalt/03_Visabestimmungen/Visabestimmungen_node.html

for further details.

PHARMACIES
Monday to Saturday from around 9 am until 6 pm.

SAFETY AND CRIME

Having traveled Munich extensively on foot, bike, bus, tram, underground both day and night, it’s rare to experience any big problems. You might be harassed by some drunk folks at times (Oktoberfest!), and sure, there is some pickpocketing, but it’s really all very low level. While racist incidents do occur, they are rare in Munich. Honestly, this town is so safe that it is to the brink of boring. Of course it is not a no-crime city, but anyone coming for a visit would be extremely unlucky to encounter any.

Just make sure that you don’t walk on the bicycle paths (these are the part of the pavement nearest the road); the bikers round here are quite rude and are a major peril to both locals and tourists!  The bike paths are for bikers not pedestrians. If you hear a bicycle horn, get out of the way because you are in the middle of their Territory.

Do not jay-walk. Do not be surprised if you are grabbed suddenly by a policeman if you cross the road when the red light is showing. The Munich police take this very seriously indeed. And if you’re unfortunate to be knocked over by a car while jay-walking, do not expect sympathy and do expect to pay for any damage to the car!

Another important rule to follow is to always stand on the right side of the escalators in the underground. The left side of the escalators are reserved for people in hurry and they will make rude comments if you stand in their way.

One of a very few cities in the world which are safe and traveller friendly. People are very helpful and the maps in bus and train stations are excellent. As long as you follow the rules you will find people in Munich and everywhere else in Germany are very kind and helpful. If you are arrogant and rude, they will respond in kind.

There IS a red light district to the south of the Hauptbahnhof. It has a couple of adult shops, and a couple of girlie bars, but frankly nothing you would notice out of the ordinary. There are Turkish kebab shops here too. Not a place where you will see druggies, or kerb crawlers.

SHOPS
Monday to Saturday from 10am to 8pm, and on certain days of the week may even stay open longer. Shops are permitted to open for business on eight Sundays a year.

SMOKING POLICY
The ITOC EDUCATION Workshop is officially a “No-smoking-Conference”.

The ban on smoking in public places, including bars and restaurants, is now nationwide in Germany.

SOCIAL MEDIA GUIDELINES
The CDDF supports the use of social media around the ITOC EDUCATION Workshop to network with your colleagues and friends attending the meeting. Please do however respect the ITOC EDUCATION Workshop social media guidelines, including the following:

Dos: 

  • Follow ITOC EDUCATION Workshop on Twitter (@cddf_eu) and use the #ITOCeducation meeting hashtag to follow the latest updates and join in the conversation about the ITOC EDUCATION Workshop.
  • You may blog or tweet about content of the talks, unless the speaker explicitly asks you not to share either the entire talk or specific details or slides.
  • Communicate in a respectful and considerate way, and show your criticism in a fair, constructive and professional manner.
  • Do remember that people who will read your tweets are not necessarily professionals, but also patients, policymakers, members of the media, and the general public.

Don’ts:

  • The use of photography, video, or other type of recording devices in oral sessions (plenary, educational, concurrent sessions and symposia) at the ITOC EDUCATION Workshop is strictly prohibited. Hence posting pictures or videos of these sessions on any social media platform, blogs, or websites, etc., is also strictly prohibited.
  • Do not capture or re-distribute data presented at the ITOC EDUCATION Workshop as this may jeopardize the subsequent publication of the data in a scientific journal. Powerpoint presentations must not be photographed under any circumstances. Do respect journal embargo policies and the work of your colleagues!
  • Refrain from engaging in personal attacks or showing rude behaviour.
  • Offensive and disrespectful behaviour, sales-oriented, self-promoting, or otherwise inappropriate comments will not be tolerated.
  • Participants should not post copyrighted or trademarked material or material protected by other intellectual property rights.

STAFF
The views and opinions posted on ITOC EDUCATION Workshop’s social media do not necessarily reflect the views, opinions, or policies of the ITOC EDUCATION Workshop, its Board or membership. ITOC EDUCATION Workshop reserves the right to remove comments it deems to be inappropriate.

If you should have any questions, the congress staff will be pleased to help you.

TAXIS
The most famous taxi companies in Munich and their telephone numbers are:

Taxzzentrale München      089 – 21610
Taxi Munich eG                   089 – 21610 or 089 – 19410
IsarFunk Taxi                       089 – 450 540
BusinessTaxi Munich         089 – 7807808
Gipsy-Taxi                           089 – 525344

TELEPHONE CALLS
The country code of Germany is 49. To call abroad, dial 00 before the country code.

TIME ZONE
Munich’s time zone is Central European Time (CET), one hour ahead of GMT.

TOURIST INFORMATION CENTRES – MUNICH

TRANSPORT

Please use public transport to come to the venue.

Find a map under https://www.mvv-muenchen.de/en/maps-stations/maps/index.html

To download the MVV-App please visit: https://www.mvv-muenchen.de/en/journey-planer/mobile-services/mvv-app/mvv-app/index.html

TRAVEL-HEALTH INSURANCE
As part of a Schengen visa application, individuals must have travel-health insurance for the duration of their stay in the Schengen zone. This insurance can be obtained from any approved insurer. Individuals need to check with the responsible Schengen embassy/consulate for a list of approved insurers available in their country.

Individuals must have insurance for their entire stay in the Schengen zone and therefore are encouraged to ensure and pay for the correct number of days. The Schengen visa will only be given for the dates that are covered by the insurance policy, which need to relate to the travel dates.

V.A.T.
The VAT rate in Germany is 19%.

VISA REQUIREMENTS
It is the sole responsibility of the delegate to take care of his/her visa requirements. Delegates who require an entry visa must allow sufficient time for the application procedure. Delegates should contact the nearest German embassy or consulate to determine the appropriate timing of their visa applications.

Note: German embassies and consulates-general are independent decision-making agencies for visas, sometimes after specific checks have been made with other Schengen countries. You cannot appeal against the rejection of a visa application; neither can the ITOC EDUCATION Workshop organizing office intervene on your behalf in case of a rejection or to speed up the procedure.

Delegate registration details will be shared with the German immigration authorities on request to assist in the immigration process. However, the congress organizers and/or the ITOC EDUCATION Workshop registration department will not directly contact embassies and consulates on behalf of visa applicants.

Further information on Visa application can be found here: http://www.germany-visa.org/schengen-visa/

The registration fee minus a handling fee of EUR 25.- will be refunded after the congress if the visa was applied for in time and proof is shown that a visa could not be granted even though all requested documents were submitted. Refund requests must be made in writing and sent to the ITOC EDUCATION Workshop registration department, by email, no later than March 1, 2017, after which requests for such refunds cannot be taken into consideration.

WIFI
WIFI is available throughout the conference venue.