General Information from A to Z

Badges
Participants should collect name badges from the conference registration desk. As only registered participants will be permitted to attend the scientific sessions, the exhibition and poster areas, you are required to wear your badge when entering and while remaining in the congress venue. Exhibitors will also receive badges to allow access to the appropriate areas.
Lost badges can be replaced at the registration desk. However, a handling fee of EURO 50.- will be charged.

Bank services – Money matters
Banks are generally open weekdays from 9:00 – 17:00 and closed during weekends. There are multiple bank machines (ATMs) open 24 hours a day throughout the city which accept all major international bankcards.
The official currency of Germany is the Euro (EUR). Major credit cards are widely accepted, but please always check beforehand. When paying by credit card for your shopping, you might be asked to show identification. Please have an ID with you all the time, otherwise they may refuse to accept your credit card as payment. Travel checks can be cashed in most of the banks and exchange offices.

  • Coins: EUR 0,01 — 0,02 — 0,05 — 0,1 — 0,20 — 0,50 – 1 — 2
  • Banknotes: EUR 5 – 10 – 20 – 50 – 100 – 200 — 500

Please visit http://www.xe.com/currencyconverter/ for detailed exchange rates

Cancellations and Refunds
Notice of cancellation had to be made in writing by email or fax to the Congress Office.
The policy for refunding registration fees is as follows:
Written cancellation received:
– before January 31, 2018
– after January 31, 2018

The date of the email/fax ID is the basis for considering refunds. Refunds will be made after the congress.

Car Parking
A car park with 550 parking spaces in the shopping center “MOA Bogen“ (Direct access to the hotel on the 2nd floor P4)

Certificate of Attendance
Certificates of attendance will be issued and handed out on site at the registration desk.

Climate
Temperatures continue to get warmer in March, when winter is merging into spring. At this time of year, the average temperature for Berlin, Germany starts off at 4°C, created by highs of 8°C during the daytime and lows of 0°C after dark.

Please follow the link to view the current weather https://weather.com/weather/tenday/l/GMXX0007:1:GM

Cloakroom and Luggage
A cloakroom and luggage storage will be available close to the registration area.

Coffee Breaks & Lunch
Coffee breaks, lunches and a welcome reception have been scheduled and are included in the registration fees. Exact times are listed in the programme overview. Coffee and lunch will be served in the exhibition area.

Conference Venue
MERCURE HOTEL MOA BERLIN
Stephanstraße 41
10559 Berlin, Germany
Telephone: +49 (0) 30 39 40 43 158
Website

Currency
The official currency in Germany is the Euro (EUR).
1 EUR = 0,03 GBP = 1,16 USD = 1,46 CAD = 129,74 JPY = 1,12 CHF = 1,46 AUD as per July 27, 2017.

Click here to view the current exchange rates

Drinking water
The tap water in Germany can generally be used without concern.

Electricity Supply
Electrical sockets (outlets) in Germany are one of the two European standard electrical socket types: The “Type C” Europlug and the “Type E” and “Type F” Schuko. If your appliance’s plug doesn’t match the shape of these sockets, you will need a travel plug adapter in order to plug in. Travel plug adapters simply change the shape of your appliance’s plug to match whatever type of socket you need to plug into. If it’s crucial to be able to plug in no matter what, bring an adapter for all three types.
See: https://www.adaptelec.com/index.php?main_page=document_general_info&products_id=154

Emergency Services

  • Police 110 or 112
  • Fire Brigade 112
  • Ambulance 112

Exhibition
Entrance to the exhibition is free for registered delegates but limited to healthcare professionals, press and exhibitors.

GSM Cell Phone Roaming
GSM cell/mobile phone roaming is available without any problems for all major international providers. It is advisable to inquire beforehand or online at your provider which roaming company in Germany offers the cheapest tariffs.

Insurance
By registering to the ITOC5 participants agree that neither the organising committee nor the congress office assume any liability whatsoever. Participants are requested to make their own arrangements for health and travel insurance. The conference fee does not include insurance.

Language
The official language of the congress will be English (no simultaneous translation).

Letter of Invitation
On request, the ITOC5 organizing office will be pleased to send letters of invitation to individual scientists. Invitations of this kind are intended to assist potential delegates to raise their travel funds or obtain visas. They do not imply any commitment or responsibility on behalf of the Congress to provide financial support. Please note that letters of invitation can only be sent after receipt of registration and payment of full registration fee. During the online registration process you will have the possibility to request a visa invitation letter. Please have your passport at hand to fill in all required details needed for the visa invitation letter. These include, but are not limited to, your passport number, date of issue, and the issuing authority.

The letter of invitation does not financially obligate the congress organizers in any way. All expenses incurred in relation to the congress, the registration and the attendance are the sole responsibility of the delegate.

Message Board
A Message board will be available in the registration area.

Passport & Visa
Please check passport and visa requirements in due time before your departure. Visas can take a while to be processed, so leave enough time before departure to apply.

It is the sole responsibility of the delegate to take care of his/her visa requirements. Delegates who require an entry visa must allow sufficient time for the application procedure. Delegates should contact the nearest German embassy or consulate to determine the appropriate timing of their visa applications.
Note: German embassies and consulates-general are independent decision-making agencies for visas, sometimes after specific checks have been made with other Schengen countries. You cannot appeal against the rejection of a visa application; neither can the ITOC5 organizing office intervene on your behalf in case of a rejection or to speed up the procedure.
Delegate registration details will be shared with the German immigration authorities on request to assist in the immigration process. However, the congress organizers and/or the ITOC5 registration department will not directly contact embassies and consulates on behalf of visa applicants.
The registration fee minus a handling fee of EUR 25.- will be refunded after the congress if the visa was applied for in time and proof is shown that a visa could not be granted even though all requested documents were submitted. Refund requests must be made in writing and sent to the ITOC5 registration department, by email, no later than September 8, 2017, after which requests for such refunds cannot be taken into consideration.

See
http://www.germany-visa.org/
or

http://www.auswaertiges-amt.de/EN/EinreiseUndAufenthalt/03_Visabestimmungen/Visabestimmungen_node.html
for further details.

Pharmacies
Monday to Saturday from around 9 am until 6 pm.

Poster Removal
The organisers cannot assume any liability for loss or damage of posters displayed in the poster area. Posters that will not be removed after the dismantling times indicated to poster authors, will be removed by the staff, will not be kept or mailed to the author after the meeting, but will be discarded.

Safety – Crime
Use of common sense is (always) required, as in any large city. The central part of Berlin (tourist areas), is renowned for petty crime, (pickpocketing, scams or bag snatching) so be careful when sightseeing, taking pictures or watching street artists.
Experience has shown that some basic precautionary measures should always be kept in mind in any city:
– Do not carry important items like flight tickets, passports etc. with you when visiting the conference or strolling through the city, leave them in the hotel safe during your stay. Rather carry a Xerox copy of your passport or an identity card with you.
– Try not to carry all documents, money, credit cards and other essential items and valuables in one bag or purse. If it is lost or stolen, everything will be gone and might be difficult to replace on short notice, especially passports and visa to return to your country of residence.
– Take off your name badge when leaving the conference centre.
– In heavily frequented tourist zones and the metro at rush hour, be aware of attemps of scam and pickpocketing.
– Do not respond to anybody unknown to you who comes up to you on the street engaging you in a conversation, no matter how safe they appear to be.
A list of current scam schemes and further advice can be found at https://www.tripadvisor.com/Travel-g187323-s206/Berlin:Germany:Health.And.Safety.html

Shops
Monday to Saturday from 10am to 8pm, and on certain days of the week may even stay open longer. Shops are permitted to open for business on eight Sundays a year, including some of the Sundays during Advent, from 1pm till 8pm. See here for the current shopping Sundays

Smoking Policy
The ITOC5 is officially a “No-smoking-Conference”.

The ban on smoking in public places, including bars and restaurants, is now nationwide in Germany.

Social Media Guidelines
The CDDF supports the use of social media around the 5th Immunotherapy of Cancer Conference to network with your colleagues and friends attending the meeting. Please do however respect the ITOC5 social media guidelines, including the following:
Dos:

  • Follow ITOC5 on Twitter (@cddf_eu) and use the #ITOC5 meeting hashtag to follow the latest updates and join in the conversation about the ITOC5.
  • You may blog or tweet about content of the talks, unless the speaker explicitly asks you not to share either the entire talk or specific details or slides.
  • Communicate in a respectful and considerate way, and show your criticism in a fair, constructive and professional manner.
  • Do remember that people who will read your tweets are not necessarily professionals, but also patients, policymakers, members of the media, and the general public.

Don’ts:

  • The use of photography, video, or other type of recording devices in oral sessions (plenary, educational, concurrent sessions and symposia) and poster sessions at the ITOC5 is strictly prohibited. Hence posting pictures or videos of these sessions on any social media platform, blogs, or websites, etc., is also strictly prohibited.
  • Do not capture or re-distribute data presented at the ITOC5 as this may jeopardize the subsequent publication of the data in a scientific journal. Powerpoint presentations must not be photographed under any circumstances. Do respect journal embargo policies and the work of your colleagues!
  • Refrain from engaging in personal attacks or showing rude behaviour.
  • Offensive and disrespectful behaviour, sales-oriented, self-promoting, or otherwise inappropriate comments will not be tolerated.
  • Participants should not post copyrighted or trademarked material or material protected by other intellectual property rights.

The views and opinions posted on ITOC5’s social media do not necessarily reflect the views, opinions, or policies of the ITOC5, its Board or membership. ITOC5 reserves the right to remove comments it deems to be inappropriate.

Staff
If you should have any questions, the congress staff will be pleased to help you.

Taxis
The most famous taxi companies in Berlin and their telephone numbers are:

Taxi Berlin:              030 – 20 20 20
Würfelfunk:             030 – 21 01 01
TaxiFunk Berlin:    030 – 44 33 22
Quality Taxi:            030 – 26 300 0
City-Funk Berlin:   030 – 21 02 02
Funk Taxi Berlin:   030 – 26 10 26

Telephone calls
The country code of Germany is 49. To call abroad, dial 00 before the country code.

Time Zone
Berlin’s time zone is Central European Time (CET), one hour ahead of GMT.

Tourist Information Centres (Berlin Tourism Office)
https://www.visitberlin.de/en/berlin-tourist-info-centres
Phone: +49 30 25 00 23 33 (local rate)

Travel-health insurance
As part of a Schengen visa application, individuals must have travel-health insurance for the duration of their stay in the Schengen zone. This insurance can be obtained from any approved insurer. Individuals need to check with the responsible Schengen embassy/consulate for a list of approved insurers available in their country.

Individuals must have insurance for their entire stay in the Schengen zone and therefore are encouraged to ensure and pay for the correct number of days. The Schengen visa will only be given for the dates that are covered by the insurance policy, which need to relate to the travel dates.

V.A.T.
The VAT rate in Germany is 19%.

Visa requirements
It is the sole responsibility of the delegate to take care of his/her visa requirements. Delegates who require an entry visa must allow sufficient time for the application procedure. Delegates should contact the nearest German embassy or consulate to determine the appropriate timing of their visa applications.

Note: German embassies and consulates-general are independent decision-making agencies for visas, sometimes after specific checks have been made with other Schengen countries. You cannot appeal against the rejection of a visa application; neither can the ITOC5 organizing office intervene on your behalf in case of a rejection or to speed up the procedure.

Delegate registration details will be shared with the German immigration authorities on request to assist in the immigration process. However, the congress organizers and/or the ITOC5 registration department will not directly contact embassies and consulates on behalf of visa applicants.

Further information on Visa application can be found here: http://www.germany-visa.org/schengen-visa/

The registration fee minus a handling fee of EUR 25.- will be refunded after the congress if the visa was applied for in time and proof is shown that a visa could not be granted even though all requested documents were submitted. Refund requests must be made in writing and sent to the ITOC5 registration department, by email, no later than March 1, 2017, after which requests for such refunds cannot be taken into consideration.

WIFI
Wifi is available throughout the conference venue.